Learn How to Schedule Your Time to be More Efficient


No matter how many time management books you read, one of the most difficult parts is knowing how to make your own schedule. In some workplaces, the time is structured for you.

In others, you have more freedom to set your schedule.

Either way, you make decisions about how you do what you do and the efficiency of your effort.

Basically, creating a schedule requires that you take a realistic look at the time available and know the tasks that need to be done in that time.

You have to allow enough time in your schedule to transition between tasks.

That may mean driving to a different location and dealing with traffic delays.

For other tasks, you may have to gather additional research, calculate a budget or meet with a colleague.

When you fail to build enough time into your schedule for transitions, then you’re likely to get behind and stay that way.

Another problem in many schedules is over-committing. You only have so many work hours available.

Considering the time needed for transitions plus unexpected interruptions with real or perceived urgency, you can’t work too many critical projects back to back without over-commitment.

When that happens, something is missed or everything is done half-way. That’s not good time management, that’s a train wreck happening right at your desk.

Remember to schedule time for yourself. You need a lunch break and a few minutes mid-morning and mid-afternoon to take a break.

If possible, take a way outdoors or get away from your desk so refresh your mind as well as grab a coffee.

You also need to include meetings and community activities related to work.

If you are a manager, then your schedule must include time to coach and motivate your employees or team members.

The much applauded “open door policy” can be an invitation to distractions as many visits to your office are more casual than business related.

Your schedule may need a period each day for “closed door” work time.

Unless you required to constantly monitor email, then you can schedule email checking two or three times during the work day, not every five minutes.

You can also sort email into folders and schedule time for different types of email; orders, client contact, questions, employee contact, personal, other.

You may have a habit that’s common in offices to check email as soon as the envelope notice pops up on your screen.

That’s letting a distraction into your workspace.

Turn off the automatic notice and schedule the times during the day when you will check email.

Taking charge of your schedule is the first step to effective time management.

Your schedule is the framework that tells you where you want to use your time and by reviewing the schedule, you can see if your plan was effective.

On this page I have featured some fundamental tips and suggestions to help get you started on the process, but to make learning how to manage time better a straightforward process I suggest that you grab a copy of my Guide that will lay it all out in easy to follow steps from beginning to end.



Click here to post comments

Join in and write your own page! It's easy to do. How? Simply click here to return to Self Help.

"Power Tips" magazine is back!
You Get A Free Complete Self Help Report delivered to your email box every edition, plus you get a free PLR article and other great gifts!

SUBSCRIBE BELOW ...  I promise you will want to USE what you learn!

I really want to know what you think of this site, this page, and to hear your tips or suggestions about it.

So please share your story or simply add a Comment in the comment box.

If you feel that the information on this page has been useful to you please give it a Like or share it with your friends - thanks!!

"You are a life Saver!!

I recently discovered this site and I can tell you that my life has not been the same. I now come here EVERYDAY and spend at least 1 hour.

I used to spend that time browsing online fashion and beauty magazine which just means that I spend more. Now I have replaced that habit with coming here.

In future I will think about contributing articles as well. Thank you! Thank you!! Thank you!!! and God bless"

Contact Us | About Us | Terms of Use | Privacy Policy | FAQ | Testimonials

Amazon and the Amazon logo are trademarks of Amazon.com, Inc. or its affiliates. As an Amazon Associate I earn from qualifying purchases. Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on [relevant Amazon Site(s), as applicable] at the time of purchase will apply to the purchase of this product.